Free Employee Management Software: TimeTrex

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TimeTrex is a web based payroll and employee time management software. With TimeTrex employees can easily manage their time from anywhere using their computer or internet enabled mobile devices. The standard edition of TimeTrex is free and has 3 modules. The open source Payroll module, Employee Scheduling module, and the Time and Attendance module.

The download was quite large at around 64MB due to the Apache server bundled with it.  The installation took quite some time to start. You can choose from two installation types, Express for default installation settings and Custom for customized settings. The installer takes you through a series of about five steps where you configure your installation by providing usernames, passwords, company information and other necessary parameters. An administration guide is available for download on a link provided at the close of installation.

Features of TimeTrex Management Software

The Time and Attendance Module is a real-time tracking system. It has the ability to track employees anywhere in the world. Depending on your budget and convenience, you can choose from five different tracking methods. Employees can be able to key in time using the computer web browser, RFID proximity cards, Barcode Scanners, Cell phones, Biometric fingerprint systems and Standalone time clocks. The real time nature of the applications allows administrators to instantly review attendance records from any location. On the same module employers can set up accrual to track employees-these are viewable by both the employer and the employee.

The Scheduling feature allows for easy and flexible scheduling for any number of employees. TimeTrex approaches scheduling in a whole different manner. Employees can submit the request for vacations and days off online which then follow a predetermined set of authorizations before one can be cleared to leave. Using this approach, the system reduces the time needed to hand in such request in writing and eliminates any miscommunication that may occur during the approval process. The flexibility of this feature allows both employers and employees to modify schedules from any location and at any time.

The open source Payroll feature is fully integrated with the attendance and Scheduling modules. This means that when preparing the payroll, you do not have to enter any data but rather look it up from the other modules. The module integrates all process involved in creating a payroll . The payroll module automatically calculates all types of tax, benefits, insurance and accrual. Custom tax and government reports are generated on the fly. Once the payroll is complete, funds can be electronically transferred to employee accounts or printed as cheques making it faster and cheaper for employees to receive their benefits. An online electronic pay slip is availed to all employees. In case you opt for independent payroll providers, the  module supports a number of popular payroll providers like QuickBooks Pro, Millenium and Cerdian.

 

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How to use it

The user interface has eight tabs labelled with their corresponding functions. The first tab, In/Out is used by employees to punch in their attendance records by entering time, date, type of punch(Normal, Lunch or break), In or Out and comments. The second tab shows timesheets of the logged in employee. The timesheet shows punches, accruals, requests and exceptions. The schedule tab shows personal schedules, mass schedules, recurring schedules and shifts. Company details, payrolls, authorization and policies are accessed from the admin tab.

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The Reports tab is used to access any report you may want to view. Contact information, bank information, passwords, messages and other preferences can be added and modified from the My Account tab. Help is available via the Online University, product support forums and the administrator guide. The Logout tab signs you out from TimeTrex.

Verdict

For a free management software for your office employees TimeTrex exceeds all expectations. I highly doubt you will find another software with similar features for free.

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Works With: Windows, Mac OS X, Linux
Free/Paid: Free