In this post, you will learn about 10 free time tracking spreadsheets to track and log work hours. These spreadsheets can be downloaded and use for tracking the time you and your employees spend on various tasks or regular work hours. They can automatically calculate the total hours you have worked on. Apart from that, most of these spreadsheets also let you find calculate the overtime hours, overtime pay, and total pay based on hourly wages. Some of them are not just limited to tracking time on tasks, but can also be used to keep track of billing time, freelancer time usage, and so on.
There are different types of spreadsheets explained in this post which can help you track time on a daily, weekly, bi-weekly, semi-monthly, and monthly basis. They exhibit pre-defined formulas integrated on specific columns of the sheet to help you track and log time automatically. As they are spreadsheets, you can also print and use hard copies of them.
You will find dozens of free solutions out there using which you can also track your own and employees work hours. They can be time tracking software, web applications, and even mobile apps. But, if you don’t want to use any of these solutions for some reason, then the time tracking spreadsheets explained in this post can be the best alternatives for you to track hours spent on different projects, tasks, or simply on a regular workday.
Let’s get started with the spreadsheets.
Time Tracking Template (by Vertex42):
Time Tracking Template (by Vertex42) is one of the best free time tracking spreadsheet which you can use to easily track and log work hours on different projects and tasks. You can also use it for personal time tracking or your business to track invoices, hours billed, etc. This spreadsheet is ideal for freelancers, businesses with multiple clients, employee time management, and so on. It exhibits pre-defined slicers, pivot tables, and drop-down lists, which can help you with the time tracking and automatic reporting.
For tracking time on projects, you can use the normal columns including date, project ID, task ID, start & end time (or minutes), and breaks. After you’re done entering the data on these columns, it will automatically calculate the total working hours for each unique ID. You can see the results based on the current day, week, and any custom time period. It also comes with a separate “Reports” sheet in which you can see the work time report grouped by project and task IDs.
Weekly Timesheet Template (by ClickTime):
Weekly Timesheet Template (by ClickTime) is another useful time tracking spreadsheet which allows you to track work hours for free. It lets you and your employees track the time spent on tasks. The data which you can add to this spreadsheet is only for a single user. It is a perfect time tracking template for those who want to track their own time or monitor employee work hours throughout the week. This one also comes with various pre-defined formulas which can assist you to find the total work hours automatically and also calculate the total pay.
To track time using this spreadsheet, you would need to simply enter the user details like name, company name, time period, etc. Then proceed to the table and there you can add the tasks and working hours in each task for a day or entire week. After that, it will calculate the total work hours as well as the total pay (if you set an hourly pay rate). To set the pay rate, you can use the “Hourly Pay Rate” option at the top. You can also include the employee and manager signature at the bottom.
Time Sheet (by Microsoft Templates):
Time Sheet (by Microsoft Templates) is also a free time tracking spreadsheet that can help you track time seamlessly. This one also lets you track the work hours throughout a week. But, do note that this spreadsheet is for those who work only 5 days in a week. This one is also for a single user, so you can either use it personally or send copies to your employees. It can help you automatically track the time based on time-in/time-out, lunch breaks, etc. One of the unique features of this spreadsheet is that it can also help you calculate the overtime hours.
To track time, all you gotta do is enter the employee details like name, email, etc. along with the period start and end time. After that, you can go ahead and enter the details prompted in the table. Once you do that, it will calculate the hours worked for the specific dates, total hours worked in a week, regular hours, etc. When you fill all the columns, it will also calculate the total overtime hours based on 40 hours work week.
Time Tracking Template (by Time Clock MTS):
Time Tracking Template (by Time Clock MTS) can also be used to track time that you and your employees spent on projects. It allows you to create a list of projects and then generate the total work hours based on the start & end time for each project. It comes with a separate sheet on which you can add as many projects as you want manually. You can use it for personal and business purposes to track your personal work time and employee work time respectively. It uses pre-defined formulas on the table to track and calculate the time data.
To use this spreadsheet for tracking time, you would need to first enter the user details including the name, manager’s name, date, etc. After that, you can enter the date, select the projects, enter start & end time along with breaks. When you do that, it will calculate the work hours for each project and you can also see the total hours for the current day or any custom date range.
Time Management Chart Template:
Time Management Chart Template is also a very useful time tracking spreadsheet that you can use to track time spent on different projects. It can help you track time for an entire week to see on which project you have worked and for how long. You can track time of up to 30+ projects at a time. The best feature of this spreadsheet is that it also shows a visual representation of the work hours in a color-coded pie chart. This can come in handy for getting an in-depth overview of your time usage. For each project, it assigns a unique color such that you can easily figure out the projects and their usage time in the chart.
To track time using this spreadsheet, all you need to do is open it up and then choose the blank sheet at the bottom. After that, you can go ahead and start adding the projects and their respective work time. Unlike other spreadsheets, explained above, you don’t need to enter details about the user, date, or anything else. It will only fetch the project and time data and calculate the total work hours (in minutes and hours) for you. Then it uses these information to automatically create the pie chart in which you can see the percentage of time you have spent on the projects.
24-hour Activity Log Template:
24-hour Activity Log Template is also a free time tracking spreadsheet that can help you keep track of the time which you use on working with different projects. Similar to “Time Management Chart Template”, this one also lets you add around 30 projects in the main table and track their work time in one place. This can be helpful for those who want to know where their time is going exactly. One of the useful features of this spreadsheet is that it allows you to manually add important notes to each project that you add to the tracking table. It can be used to tracking time spent on projects for an entire week.
Using this spreadsheet is also pretty easy, all as you gotta do is open it up and then select the blank template at the bottom. That’s it, you can now start adding projects to the table and add the time you have worked on them for each day. As soon as you do that, it will calculate the total work hours (in minutes and hours) for individual projects and all projects. The results are generated for an entire week.
Weekly Timesheet Template (by Smartsheet):
Weekly Timesheet Template (by Smartsheet) is another simple spreadsheet that can be used for time tracking. It is a completely free spreadsheet that lets you track time spent on work throughout an entire week. It does the same based on your regular work hours. You can use it for personal time tracking or for monitoring your employee work hours. Apart from work hours, this one also allows you to track used sick time, vacation time, and even overtime hours. It can also calculate the total pay for the logged hours based on the hourly rates you define.
For using this spreadsheet, simply open it up and then enter the employee name and enter the date of the first day of pay period. Then fill up the details asked on the table like the date, start & end time, regular hours, and so on. When you’re done with that, it will automatically calculate the total hours for each day and also for the entire week. It will also calculate and show the total pay at the bottom.
Monthly Basic Timesheet:
Monthly Basic Timesheet is also a free time tracking spreadsheet that can be used to keep track of your work hours per month. It divides the tracking table into multiple weeks such that you can easily calculate your work hours for the entire month without creating a messy table. For each week, it will allow you to calculate the total work hour based on log-in/log-out time and lunch breaks of every day. It can also calculate the total pay if you set the “Hourly Wages” option in the spreadsheet. Not just that, it also automatically calculates the overtime hours and pay.
To use this time tracking spreadsheet, you can open it and then enter the name of the user, current month, set hourly wages, and overtime rate. After that, you can enter the data for each week and it will calculate the total work hours and total pay for that week. You can do the same for all weeks. By default, it calculates overtime hours after 40-hours or regular work, but you can change this value at the top of the spreadsheet. It also displays a nice report where you can see the regular hours, overtime hours, total hours worked, and total pay for every week and the entire month.
Semi-Monthly Timesheet is also a useful time tracking spreadsheet which you can use for free to track your work hours. It allows you to track time that you have spent on work for an entire month. But, it comes with a twist, which is the monthly record is divided into 2 separate intervals i.e. 15 days in each interval. There are companies which pay their employees twice in a month, so this spreadsheet is a good choice for them to keep track of their employees work hours. Apart from finding the total work time, it can also help you calculate the overtime hours and total pay.
Using this spreadsheet for time tracking is pretty easy, as all you gotta do is open it up and then enter some basic details like the employee name, month, supervisor name, hourly wage, and overtime wage. After that, go to the table and fill out all the details like start & end time, regular hours, overtime, vacation/sick hours (if any), etc. Once you’re done with that, it will use the pre-defined formulas to calculate the total work hour for individual days and the entire 15 days interval. You can do the same for the other 15 days.
Biweekly Basic Timesheet:
Biweekly Basic Timesheet is the last time tracking spreadsheet in this list. This one can also be used to easily track the time you spent on your tasks. In the above spreadsheet, we have seen that it divides a month into two parts making it ideal for those who pay their employees twice a month. But, this spreadsheet is for those companies who pay employees on weekly basis. It allows you to track work hours for two weeks at a time. It can automatically calculate the total work hours, overtime hours, and even the total pay.
These calculations are done using the pre-defined formulas which use the table data like log-in/log-out time, lunch breaks, etc. That means after opening the spreadsheet, you would need to enter these details manually to calculate the required aspects. You would also need to define the name of the employee, month, overtime rate, and hourly wages. The overtime is calculated after 40-regular work hours per week. But, you can change it if you want. It also shows a clean week-wise report for the tracked time, pay, overtime, etc.
These are some of the best and free time tracking spreadsheets which can help you seamlessly track your own and your employees work hours. What I like most about these spreadsheets is that not just they calculate the total work hours for you, but also the total pay, overtime hours, overtime pay, and more. No more downloading anything to your PC or signing up for web applications to track the time that you spend on tasks. They are completely free to use for as many times as you want.
Try all these spreadsheets and let me know your favorite one in the comments.