ScheduleOnce – Free Online Meeting Organizer

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ScheduleOnce is free online meeting organizer that works to schedule the best possible times for your meetings based on tentative availability inputs from users. ScheduleOnce free online meeting scheduler also integrates seamlessly with Google Calendar to allow more accurate time management when coupled with various other scheduling methods.

Update (10th August 2019): This service is not free anymore. Instead, you may check this archive that include various online meeting schedulers and organizers covered by us.

How to Schedule Meetings with ScheduleOnce:

Scheduling in this free meeting organizer is a genuinely simple process. Most of it is done by the program itself with very little user input. When a meeting is created, all of those involved can indicate their “tentative availability” for it. This is the series of times and dates that they think they will be free and able to attend the meeting.

Once all of the people have provided this information, ScheduleOnce does all of the work for you and gives you the time that is convenient for the largest number of attendees. If the availability information is updated by any of the attendees, then the software is able to recalculate.

Some other good free online meeting schedulers that we reviewed earlier are Doodle, and Tungle.

Here are some of the features of ScheduleOnce Free Online Meeting Scheduler:

  • Schedule meetings faster.
  • Schedule meetings earlier to allow for more forward planning.
  • Automatic scheduling based on times most people are available.
  • Avoid double booking.
  • Real-time scheduling.
  • Ensure scheduling accuracy across time zones.
  • Increase scheduling power in Google Calendar.
  • Entirely based online. No need for download.


The process for scheduling with this free meeting organizer really could not be simpler. All you have to do is input your “tentative availability” information and then ScheduleOnce takes over and automatically schedules the meeting for you. This is perhaps the simplest system of any free meeting organizer we have seen.

Integration with Google Calendar is a welcome addition as it adds an extra layer of scheduling prowess, allowing users to add ScheduleOnce’s meetings to the engagements already stored on their Google Calendar.

Overall, it is a simple to use and altogether impressive bit of software that does its limited job very well and has an equally simple interface. All in all, it values simplicity, making it perfect for those who feel the same.

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