Free Online OCR Tool to Automate Manual Data Entry Process

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Nanonets is a free AI-based online platform that automates your data entry processes without any hassles by leveraging the power of advanced OCR (Optical Character Recognition) technology. It can extract data from several types of documents with an almost 98% precision. Subsequently, you can use its workflow automation feature to automate the process of document uploads, data enhancements and more. All this can be achieved without writing any software code.

Nanonets extracts valuable information from files such as JPG, PNG, BMP, SVG, PDF and many more, transforms the unstructured data from multiple sources and enables you download the extracted data in several popular file formats such as CSV, XML, XLS and more.

Nanonets boasts of a variety of tailored and specialized OCR tools for different use cases as follows:

  1. Driver License OCR: This tool can be used to extract data from driver licenses in multiple languages and a variety of layouts. It can be very handy to automate the process of KYC, driver identity verification and onboarding.
  2. Invoice OCR: You can use this tool to extract valuable data from structured as well as unstructured invoices right up to SKU level items and convert it into JSON.
  3. Bill of Lading OCR: This one helps you to digitize and grab data from bills of lading so that you can automate your logistics and supply chain system.
  4. Receipt OCR: Use this to extricate and parse the data from receipts in several currencies and languages and transform them into digital data in no time.
  5. ID Card OCR: This tool captures data in multiple languages from IDs and enables you automate the process of KYC and identity verification.
  6. Table OCR: This is one of the most important OCR tools that enables you to extract tables from scanned images and PDF documents. The captured data can be stored in tabular structures and exported in CSV or XLS format.
  7. Purchase Order OCR: Use this to automate the process of data capture and extraction from purchase orders and effectively optimize your procurement workflows.
  8. Passport OCR: This OCR tools enables you to extract and capture MRZ data etc. from passports from multiple nationalities and languages.

All that you need to do is upload your files on which you wish to perform an OCR, use the AI engine of Nanonets to precisely extract the data without using any pre-defined templates and finally unearth the data so that you can unlock its full potential as well as take actionable insights based on it.


1. Click on this link to navigate to Nanonets, click on ‘Get started for free’ and sign up for a free account using your Google credentials.

2. This will take you to the Nanonets dashboard where you must choose the type of the Document on which you want to perform an OCR such as Invoices, Passports, Driver Licenses, Tables and more. Note: We uploaded a Tables document in PDF format as an example to test the capabilities of Nanonets.

Choose AI Model

3. Next, drag and drop the respective document on to the page. You can also choose to connect your cloud accounts such as Google Drive, One Drive etc. to upload your files from cloud storage.

Upload document

4. Wait for some time while the respective Nanonets AI model processes the uploaded file and extracts the data from it. This may take a few minutes depending on the size of the file that you have uploaded as well as its complexity.

5. Once the file has been processed successfully, you can click on it in the ‘Extract Data’ page to view the extracted data. The original uploaded file will be shown in the central pane of the page for your reference.

Open data file

6. The right-side panel displays the extracted data per page. You can click on the back / forward arrow marks at the top to move to different pages and verify the data that has been extracted.

Extracted data

7. To view the Table in full width to verify all the fields, click on the corresponding icon at the top right of the table. Once you have cross-checked the extracted data and found it to be correct, click on the ‘Approve File’ icon at the bottom of the panel.

Table full width

8. Now, to share the data, click on the corresponding button at the top right of the page copy the weblink (URL) and share it with anyone you desire or only the Nanonets users who have logged in.

Share Data

9. To download the extracted data, click on the 3-dots icon at the top right, choose the ‘Download’ option and select the format such as CSV, Excel, XML and more to automatically download the file to your system.

Download data

Downloaded data

10. You can also copy the extracted data in JSON format by clicking on the JSON tab in the right-side pane and the clicking on ‘Copy JSON’.


11. You can use the same process as we have detailed above to extract data from other document types and download it to your system in any of the formats that you desire.

You can subscribe to the Premium version of Nanonets to avail its workflow automation feature for further automation and processing of your extracted data that enable you to take actionable insights and timely decisions based on your analysis. Click here to read more about their Pricing.

Nanonets adhere to stringent compliance standards, including GDPR, SOC 2, and HIPAA so that the confidentiality and integrity of your data is not compromised under any conditions.

Closing Comments:

Overall, Nanonets is a great application that enables you to extract data from several document types using advanced OCR technologies and leveraging the power of AI. The data extraction is fast and its accuracy is almost 98% which is really admirable.

Go ahead and try out the product and do write to us about what you think. Click here to navigate to Nanonets.

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